#CAPACITY PLANNING TIME DURATIONS FULL#
#CAPACITY PLANNING TIME DURATIONS PROFESSIONAL#

Does your company have seasonal pressures? Then working with flex workers or temporary workers might be a good idea.Ĭapacity planning requires a professional approach and therefore certainly does not fit into every organization. If there are gaps in the planning and you cannot get them full, then it is time to let some colleagues go.

#CAPACITY PLANNING TIME DURATIONS FULL#

If all your employees are structurally full for the coming period, then it’s time to start recruiting. This information also helps you make decisions to grow or shrink your workforce. If there are still gaps in the planning, then your account managers can start filling in the gaps by bringing in new projects. This way you know what the future workload is. For example, a planner books all upcoming projects in a planning board. You can then measure the performance even more accurately.Īnother advantage is that capacity planning not only allows you to look at the past, but also to look into the future.

In addition, if your employees also report on the progress of projects, the planner or project manager is completely in control. If your employees also keep track of the hours actually spent with a timesheet, you can also compare the actual hours with the planned hours.

You can then easily see if you have planned enough hours or perhaps too many. This allows you to compare the budgeted hours with the planned hours to analyse the planning performance. Projects are always based on budgeted hours. With capacity planning you know exactly when someone is scheduled on a project. Is there a risk that the availability of a specific speciality will be compromised based on the figures? Then with capacity planning you have a good foundation for the timely recruitment of more employees with similar knowledge and experience. This is especially useful when you have specialist employees in your organization. With capacity planning you can distribute and monitor the workload equally among all employees in the organization. This way you know exactly whether an employee is still available for a new project. This is possible because you know in detail when an employee is working. The first advantage of capacity planning is that you can optimise the deployment of employees.

With capacity planning you try to shape the utilization of an employee in such a way that he or she can work as many productive or billable hours as possible for the organization.Ĭapacity planning is often an interesting method for larger companies. From the planning you determine for the employee which activity he or she will work on and when. In this blog we look at both methods, we discuss the advantages and disadvantages and we determine when you can best use which method.īut what is capacity planning? In short, capacity planning is the method that you use to fill the available working hours of an employee with activities. For most people, a to-do gives the association of ‘something that still needs to be done’, but is not further specified. We explicitly use the term to-do, because the term ‘task’ or task planning is also often associated with capacity planning. So there are two ways of planning, planning capacity and planning to-dos. The most important thing is that the to-do is ready before the deadline. The time the employee performs the task is not certain, he or she decides that. They want to be able to attach a deadline and project information to those to-dos. Others just want a tool to manage a to-do list. Some are looking for a tool for capacity planning to plan the working day of their employees. If we keep asking questions, it becomes clear what they actually mean by that. Companies sometimes report to us with the remark that they want to start planning.

Capacity planning time durations